Proper Business Fax Etiquette
It can be informal at times, but faxing documents is still a business process,
so you should always try to follow these business fax etiquette guidelines:
Always Use A Cover Page
Even if it’s just a handwritten note (although clear, pre-printed material usually works best), include a cover page
on each fax. Be sure to clearly note your name and contact number, the number of pages being sent, the name of the
intended recipient, and any other pertinent information before transmitting.
Follow Up To Confirm
Simply sending a fax doesn’t mean that the intended recipient read it, or even received it. Don’t assume that
unsolicited or unexpected faxes have reached their intended targets. Always follow up to confirm.
Practice Discretion
If you’re sending confidential or potentially sensitive information, make sure to call ahead and let the
recipient know to be ready. Using an online fax service can help avoid security issues, as it lets users
send and receive faxes from the privacy of their personal computer screens.
